HR manages some of the most important work in a business. Everything HR does is focused on managing people, and people are the business’s most valuable asset.
Unfortunately, HR is sometimes seen as moving at a snail’s pace, precisely because of the sheer amount of work involved. There may be reams of paperwork to be filled out, such as when an accident report is filed, when benefits are changed, or when policy updates are recommended.
Even your HR staff may think some of your processes are time-consuming and cumbersome. They may not see any way around the issue because this is how things have always been done. They understand the importance of protocols and processes. New technology, however, is changing the HR landscape, and automation could be the right solution for time-consuming HR processes. Here are some of the advantages AI and automation bring to the HR department.
1. It Saves Time
Perhaps the most important thing automation can do is save time. Quite simply, automating a time-consuming HR process often reduces the amount of time someone must spend on it. Some of the most time-consuming tasks are also the most rote.
Think of data entry, for example. Without automation, your HR staff spends considerable time each week entering timesheet information into the payroll administration system, the time tracking system, or the benefits system. With an automated system, this information could be moved directly from the timesheets into the appropriate system. The machine is much faster at completing this task, which means it’s finished sooner.
2. It Reduces Mistakes
Continuing with the example, consider how much human error is likely to be introduced when someone needs to manually enter timesheet information into your HR program. Sometimes, it’s a simple transcription error. Maybe someone selects the wrong tax bracket from a dropdown menu. The list goes on.
When the machine handles this task, errors are reduced. As machines become even more sophisticated, they reduce error rates even further.
3. It Frees up Your Staff
Your HR team spent hours inputting data or filling out benefits claim forms. Much of their time was often devoted to this kind of task. In the meantime, other tasks that could benefit from their expertise and insight sat neglected as more immediate concerns took over.
With automation, your team’s time can be freed up. In turn, they can get back to those tasks that truly need human insight and ingenuity. They can monitor compliance more easily and make policy recommendations based on new laws. They can spend more time determining tax credits you could be taking advantage of or making decisions about how to schedule projects during leaves.
4. It Can Save Money
Time and money go hand in hand in business. As the old saying goes, time is money. The more time you and your staff spend on a task, the more “money” you’ve spent on it. By automating the task, you reduce the financial commitment. Your HR staff moves on to other tasks, and the cost of administering benefits or tracking leave decreases.
Automation can also help you avoid compliance issues. With fewer mistakes in benefits administration, for example, the automated system makes it less likely you’ll need to go back and fix an error.
There are more advantages of automating time-consuming HR processes in your business. These are just a few of them, but it should be clear automating HR processes can help your business become even more efficient and strategic.