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5_Keys_to_HRIS_Implementation_SuccessYou’ve finally decided to adopt a human resource information system (HRIS) for your business, or maybe it’s finally time to upgrade from the one you’ve been using. You’re remembering the last time you introduced a new piece of technology in the business, however, and you want to avoid the mistakes you made then.

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It doesn’t need to be difficult to achieve HRIS implementation success. Keep these five keys in mind and you’ll be well on your way.

1. Auditing Current Processes and Systems

What do you currently use in your business? How do your employees complete the tasks they need to do? Answering these questions is the first step to successfully implementing an HRIS in your business.

Auditing what you do currently will give insight into how you can improve these processes. Looking at the systems you currently use may make you aware of shortcomings and what you need to look for in a new HRIS. Having this knowledge will also allow you to think about how you may need to revise your current processes to work with the new system.

2. Be Transparent and Communicate

Once you’ve decided to implement a new HRIS, you need to communicate this with your employees. Tell them why you’re adopting this new system for the business. Communicate its advantages and what you hope it will be able to help you and your HR team accomplish.

You should also communicate about timelines. When will the new system be available? When will the old system go offline? If training will be provided, tell employees when. If the rollout of the new system will be phased or happen in stages, you’ll want to make sure you give employees a schedule of dates.

3. Bring in the Experts

Many business owners and HR managers believe implementing new technology is something they can handle themselves. While this may be true in some cases, it doesn’t always work. Chances are you’re unfamiliar with your new HRIS too. If you don’t adopt new technology on a regular basis, you may also find yourself making common implementation mistakes.

Let the experts help you create a better plan for implementation. They know their way around the software, and they’ve also helped many companies implement their new HRIS with great success. They’ll help you devise a plan that works for you and your company, considering your unique needs, and they can also help you through the various stages of implementation.

4. Provide Training

A tool is only as useful as the person using it. You can select the best HRIS in the world, but it will only be effective if your employees know how to use it. While many software solutions can be relatively straightforward, there are always advanced tips and tricks to help your employees work even more efficiently.

Providing training also helps employees in another way. Not only does it teach them how to use the tool but it allows them to see the possibilities. When they get hands-on training, they can begin to envision how they’ll use this new tool in their day-to-day tasks. Ongoing training provides your employees with the support they need to adopt the tool.

5. Carefully Consider Your Choices

Before you adopt a solution, you need to carefully consider your options. Why are you adopting a new system anyway? What problems have you identified that you want to solve?

Different solutions will provide you with different services and tools. There are many vendors out there offering these solutions, so be sure to take the time to find one that matches what you need. This way, you’ll be much more likely to have implementation success as your employees will see exactly how the solution addresses the issues they’ve identified.

Keep these keys in mind and you’ll be well on your way to successful implementation.


Kaneez Jaffer

Kaneez Jaffer

Kaneez is a Certified Human Resources Leader (CHRL) with an advanced knowledge of human resources and organizational structure and design. She has extensive experience with HRIS systems and understands the need to move HR from a transactional model to a transformational one. She has worked in the investment banking, insurance, and legal industries, as well as with large not-for-profit centres helping to simplify and streamline their internal systems. Kaneez is an expert in building relationships and affecting change in a positive and productive way. She acts as the key HR business partner at Apri Insurance Services Inc, managing the implementation of JungoHR, while providing expert advice and counsel on a range of HR matters. Kaneez holds a Graduate Certificate in Human Resources Management as well as a Certificate in HR Law for HR Professionals from Osgoode Hall Law School in Toronto, Canada.