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As many provinces continue to move forward with staged reopening this summer, more businesses will be welcoming their team members back to the office. While some employees might have missed the office space, they may not want to be there constantly. Some enjoyed the convenience of working from home. Others may be nervous about safety protocols. Even you as the employer may have some concerns.

That’s why you’re considering flexible work hours for your team. You want to help your team members feel safe and welcome, but you’re also concerned about maintaining productivity. This guide is here to help.

Flexible Work Hours Have a Lot of Flex

Flexible work schedules can operate in a few different ways. You might ask your team members to come into the office a couple days a week and work remotely for the rest. Rotating shifts are another option: Susan and Mark come in on Tuesdays and Thursdays, while Pat is in the office on Monday and Wednesday.

Half-days and split shifts are other alternatives. Maybe Susan is in the office Tuesday morning, then works from home in the evening. You could offer everyone a half-day every week so they can enjoy the summer weather.

Flexible work hours can also see people starting earlier or later in the day. Maybe Pat is a nighthawk who works best in the late afternoon and evening. Susan, by contrast, likes to start her day at 7 am.

A flexible work schedule could accommodate any or all of these options. Discuss with your team what their ideal “flexible” schedule looks like.

How Can You Keep Everyone Happy?

Of course, everyone’s vision of a flexible schedule might be different. Some may be in favour of having half-days. Others might want different shifts, depending on the day or their preferences.

How can you accommodate everyone? Consider what works best for your team. If everyone lives far away from the office, it might not be a good idea to have people commute in for half-day office shifts. Instead, have them pick a couple of full days in office and then the rest of the week is WFH.

Also, be consistent about your policy to preserve fairness. If one person is splitting shifts, one person works from home three days a week, and someone else is changing the hours they work every day, team members may become frustrated with each other. Choosing one or two flexible mechanisms can help maintain order and fairness.

Managing Flexible Work Hour Policies

Technology is your best friend for managing flexible work hours and communication is often key to making flexible hours work. Use a tool like your human resources information system to set up schedules. Your team members can let everyone know when they’ll be in the office and their availability to chat. This is also a great way to monitor leave time or when people are using their half-days.

Ensuring Productivity

Some people worry that flexible work hours can cut into productivity. With the HRIS in play, you can keep track of everyone’s schedules and hours with ease. In turn, you can compare hours, schedules, and productivity.

Is productivity up one week? Take a look at who was working what shifts and hours. Maybe split shifts help some people perform better. By contrast, there might be weeks where productivity is down. Is a split shift maybe the cause of the problem instead?

The HRIS can help you keep track of all this data and crunch the numbers. From there, you can make better decisions about who works when and whether you’re enacting the policies fairly.

Let an HRIS Help You Manage Flexible Hours This Summer!

Whether your team members have lots of leave time, they’re taking vacation, or they’re just adjusting to new flexible schedules, the HRIS can help. Get better management and more insights into productivity with Canada’s best HRIS!

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Darwyne Lang

Darwyne is the president and CEO of Apri Insurance Services Inc. Having worked in the industry for over 30 years, he lives the benefits business every day. He is a Chartered Life Underwriter (CLU). He understand the needs, costs, misconceptions, and effects on brand and culture, and the importance of benefits for employees. No matter what he’s doing, whether for work or pleasure, Darwyne competes at a very high level. He loves to lead and innovate in everything he does.

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