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Employee benefits have taken on new importance in the last few years, and they’re going to be even more crucial going forward. Employees want to know they’re being supported and compensated in any workplace environment. They may decide to work for a competitor if they think there’s better benefits.

Flexibility, an expanded range of options, and increased personalization are the order of the day for benefits packages. Not only do these kinds of structures entice employees to stay longer, they also help to ensure employees are actually using the benefits you pay for.

That can save you money in the long run, but it could also translate into more paperwork for the HR team.

Enter the human resources information system, or HRIS. With this platform, you can streamline and even automate employee benefit claims.

What Is an HRIS?

The HRIS is a platform designed to create a more comprehensive and efficient way of delivering HR in your business. The HRIS can assist you with many different tasks, from payroll to time-tracking to onboarding.

It can also connect to other platforms, such as payroll and, yes, your employee benefits portal. This makes the HRIS a centralized hub for information, which could then be used to streamline other tasks.

How the HRIS Helps with Benefits Claims

The HRIS can be used to help streamline and automate benefits claims.

First, the HRIS acts as a centralized platform where your employees enter information about almost anything HR-related. They may track time on projects or submit employee expenses for reimbursement.

Adding benefits claims functionality to this platform is simple. You add a digital claims form to the platform. In turn, your employees may access the form whenever they need to make a claim.

The claims form can also guide them through the process. You’ll get the information you need in the format you need it, every time. You may also create reminders for documentation.

Next, the platform can connect to your employee benefits platform as well. Your provider will receive the claim in the proper format, along with other documentation.

The platform also connects to payroll and other data in the business, so you and your employees can automatically check on how much they have in a lifestyle spending account or how much of their dental allowance they’ve already used for the year.

Cut Down on Errors and Save Time

This process makes it easy for your team members to make claims whenever and wherever it’s convenient for them. It also minimizes the number of errors they make. There’s less for your HR team or your benefits provider to do with the data.

It can also send claims along to the provider instantly, meaning your HR team spends less time reviewing or rewriting claims before passing them along. You don’t need to send back the request asking for more documentation.

This saves your team time, letting them get back to other tasks. It also means claims can be processed faster, leading to faster reimbursement for your team members.

Since they are able to check on their benefits usage and their claims, they can also keep a better eye on how much they have left to use. This may help them make better choices when it comes to selecting providers. It could also prevent people from making claims that will go over and above their benefit limits for the year.

That, too, saves time and paperwork. Your employees don’t waste time filling out a claims form, only for your HR team or your provider to review it and realize it has to be denied.

Keep Everyone Happy with the HRIS

In short, the HRIS makes it easy for you to accept and process employee benefits claims. Your HR team can get through the paperwork faster, and your team members will receive reimbursement in short order.

Employee benefits claims can be this simple.

Download "HRIS: The Who, What, When, Why, and How" Guide

Kaneez Jaffer

Kaneez is a Certified Human Resources Leader (CHRL) with an advanced knowledge of human resources and organizational structure and design. She has extensive experience with HRIS systems and understands the need to move HR from a transactional model to a transformational one. She has worked in the investment banking, insurance, and legal industries, as well as with large not-for-profit centres helping to simplify and streamline their internal systems. Kaneez is an expert in building relationships and affecting change in a positive and productive way. She acts as the key HR business partner at Apri Insurance Services Inc, managing the implementation of JungoHR, while providing expert advice and counsel on a range of HR matters. Kaneez holds a Graduate Certificate in Human Resources Management as well as a Certificate in HR Law for HR Professionals from Osgoode Hall Law School in Toronto, Canada.

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