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HRIS

The Importance of an HRIS in Every Organization

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Technology is keeping businesses running right now. It’s allowed many people to switch to online sales and service. It’s keeping everyone at the office connected. It’s also allowing many people to work remotely.

Technology can also help you in your HR department. Human Resources isn’t always the first place you think of when you consider adopting new technology, but you might be surprised by just how much a solution like a human resources information system can help your organization.

Why is an HRIS so key for your organization? This guide takes a look at the advantages of adopting one, especially in the current business climate.

Streamline Core HR Functions with an HRIS

In its most basic form, this system provides assistance with your core HR functions. These include:

  • Calendars
  • Benefits management
  • Employee directories
  • Keeping track of projects, assignments, and contracts
  • Managing employee data
  • Organizing transfers and promotions
  • Tracking achievements
  • Managing complaints and warnings
  • Managing travel

The HRIS makes it easy to keep all this information in one place. In turn, it’s easier for your HR team to update employee information. Whether it’s managing someone’s schedule or reviewing their performance, executing core HR functions is simplified with this system in play.

Beyond that, the HRIS offers you a better way to harness your employee data. Want to see trends in promotions, travel, or employee achievements? Using the real-time analytics provided by the system, you’ll be able to develop more insight into your HR administration. In turn, you can make better decisions for the business.

Connect Employees to Benefits

Another major advantage of an HRIS is the ability to connect employees with their benefits. With so many switching to remote work and some experts predicting that remote work is here to stay, this feature is indispensable.

The system allows you to offer employees easy access to information about their benefits. You could keep benefit policy documents up to date and offer remote access to them. This provides your team with more clarity about what their benefits include and how to use them.

You can also keep track of the most popular benefits, as well as those that aren’t used as often. From there, you could investigate what employees truly want in their benefits packages. With these insights, you can create a benefits package that exceeds employee expectations.

Free Up Your Team’s Time

How much time does your HR team spend briefing employees on policy changes or going over benefits? How much time are they spending on tasks like entering travel reimbursement requests, updating schedules about leaves and vacations, or managing benefits requests?

With an HRIS, you can free up your team’s time by reducing these tasks. There’s no more populating data manually across every system. Automation is a key feature of this system, which means it can save you both time and money.

Keep Everyone Up to Date

Policy updates are ongoing, especially in the current environment. Employers may be implementing new rules about remote work or refining their in-office social distancing measures. You might be rethinking a benefits package or what leave and vacation policies look like for your team this summer.

The HRIS makes it quick and easy to ensure everyone is on the same page. Documents can be updated and made accessible. Your team can check in with ease, so they’re always on top of the latest policies.

Make Onboarding Even Better

The HRIS also comes with plenty of benefits for your new hires. As employers look to ramp up production as lockdowns lift, you might be thinking about bringing on some new team members.

This system can facilitate employee onboarding, ensuring everyone gets access to the same information and a great experience.

If you haven’t considered adopting an HRIS for your organization just yet, now is a great time to consider it. Get in touch with the experts and discover what the ideal set-up could look like for your business.

 

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Michael Noronha

Michael Noronha

Michael Noronha is a client success associate with the JungoHR team. With three years of experience in human resources and four years of experience in customer service, Michael has an array of expertise in various areas of the HR field. His industry knowledge spans from retail, beverage and food, air cargo, IT consulting, benefits insurance, and financial services. A certified human resources professional with a Human Resources Management Certificate from Sheridan College, and an Hons. BA from the University of Toronto, Michael's aim is always "continuous improvement." He strives to enhance the human aspect of human resources through all stakeholder interactions. Michael also has a love for sports and is an avid food blogger in his spare time.

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