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It has been challenging to keep your team members focused during lockdown and through the summer months. How do you keep everyone on-task when summer weather and uncertainty make it tempting to leave the office a little early?

One of the best things any employer can do is help their employees create goals. In turn, you and the employee can create benchmarks and a plan for accomplishing those goals. Tracking goals provides the employee with a progress report, and achieving smaller goals provides them with a sense of accomplishment.

There’s just one issue. How do you track progress towards goals, especially when most of your employees are working remotely? Technology has the answer you’re looking for. A human resources information system, or HRIS, makes keeping track of goals and employee productivity simple. Here’s how you can use it to boost productivity this summer.

Use an HRIS to Create To-Do Lists

The HRIS is an excellent tool to help you keep track of almost every HR task, including scheduling, onboarding, and more.

It’s also a great way to track employee performance, including productivity and progress towards goals. One of the HRIS’s functions includes setting up to-do lists. Many HR managers use this capability to create checklists for their onboarding processes, but you could also use it as an employee productivity tool.

You and your employees can create different to-do lists within the HRIS. These could be long-term plans that help employees work towards their annual or semiannual goals, which may be set during performance reviews. The checklist can then be reviewed during those reviews to help employees visualize their progress towards these goals.

To-do lists could also be set up on a per-project basis. This makes it easier for your team members to keep track of who is responsible for which tasks. It’s also easier to visualize progress towards task and project completion. In short, the to-do list clarifies where every task and project is.

Finally, you and your team members can set up to-do lists that include shorter-term goals. Employees may be able to pull their data across projects to create weekly or monthly to-do lists, which could assist them as they build their weekly work-from-home schedules.

Check Progress towards Goals

You can keep a better eye on how your employees are progressing towards their goals when you use an HRIS. You and your team members set up goals within the system. You can also work with employees to create plans for achieving these goals.

The HRIS can then be used to track progress towards those goals. You could set up meetings with your employees to check in on progress. You could also use the software to track time on projects or tasks. With this data in hand, it’s much easier to see progression and productivity.

You’ll be able to reward employees who are doing a good job, as well as spot where team members might be struggling. In turn, you can offer them the assistance they need to reach their goals and improve their productivity.

Keep Team Members Engaged

Perhaps the biggest benefit of using the HRIS in this way is that it helps you keep your team members engaged. Working remotely has its benefits, but it can also be an isolating, frustrating experience. Employees may feel they don’t have the support they need, and they’re not sure where to turn. Their motivation might not be as high as it could be, or they may have trouble being as productive as they usually are.

The HRIS can help them see their goals, and tracking progress towards those goals provides a roadmap. It also offers them as a sense of accomplishment as they achieve miniature goals. In turn, they’ll then find the motivation to keep going.

Having this kind of direction could help your team members stay engaged, even as they work from home.

Kaneez Jaffer

Kaneez is a Certified Human Resources Leader (CHRL) with an advanced knowledge of human resources and organizational structure and design. She has extensive experience with HRIS systems and understands the need to move HR from a transactional model to a transformational one. She has worked in the investment banking, insurance, and legal industries, as well as with large not-for-profit centres helping to simplify and streamline their internal systems. Kaneez is an expert in building relationships and affecting change in a positive and productive way. She acts as the key HR business partner at Apri Insurance Services Inc, managing the implementation of JungoHR, while providing expert advice and counsel on a range of HR matters. Kaneez holds a Graduate Certificate in Human Resources Management as well as a Certificate in HR Law for HR Professionals from Osgoode Hall Law School in Toronto, Canada.

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