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It might be tough to think about reports and numbers right now. After all, last year was a bit of an anomaly. Can you really look at average trends in benefit use or sick days? If productivity is down, should you be worried? Even your payroll and tax documents might be showing more variation than usual.

Yet you’ll still need to run these reports. They’re integral to pretty much anything you do. That’s why you should be thinking about investing in a human resources information system, or HRIS. Here’s how it can help you streamline your reporting needs.

The HRIS Means Centralized Data

The first advantage of using an HRIS is that it centralizes your data. That means data is inputted once. Then it becomes accessible and usable for all connected functions. If you input hours worked information for your team, you can then use that data to inform payroll, calculate vacation days, make up new schedules, and predict shift needs or even time on future projects.

That centralized data feature also means you can access that information to run a wide variety of different reports. Whether you need to look at accrued time off as an overhead liability for accounting or you need to see trends in the use of vacation time, the HRIS could help you do it. This means much less time spent entering, correcting, and compiling data.

Improving Business Strategy and Decisions

The HRIS’s reporting capabilities make it easier to compile all the different reports you need. It also makes it easier to compare weekly, monthly, or quarterly trends over time. It assists you in comparing data in new ways. Is there a correlation between productivity and the shifts certain team members work? Some people may be most productive in the early hours of the morning, versus late in the afternoon.

These kinds of insights are key to improving your HR strategies and policies. Those lead to better business incomes.

How is that possible? Take the productivity-shift correlation information. If you know certain team members are at their best first thing in the morning, you might start scheduling them for early shifts and let them wrap their day up sooner, before productivity dips. By contrast, if other team members are most productive in the evening, consider offering them a late shift.

In turn, you should be able to maximize productivity. You may also see some improvements by allowing team members more flexibility. Would some people work best if they worked for four hours in the morning, and then again for four hours in the evening? Not everyone will appreciate split shifts, so giving team members the flexibility could assist with productivity.

This flexibility also plays into employee motivation and happiness at work. You may discover more benefits, like lower turnover.

You might also be able to predict how many people you’ll need to take on a particular task, or when you’ll have to hire as well.

The HRIS Helps with Recruitment Too

Finally, these reports not only point to trends in helping you decide when to hire, they can also assist you in making better recruitment decisions.

For example, you may determine who the best performers are on your team. You could then look at the skills and training they have and decide to use that to help you write a job posting or develop interview questions. You can also use the HRIS to create reports on current talent in your team, as well as where “talent gaps” might exist in the organization.

From there, it’s easier to discover what you need to bring on board to keep your organization moving forward.

Ready for a Better HRIS?

No matter what kind of report you need, the HRIS could help. With its enhanced reporting capabilities, you can move toward more insightful HR strategies and a better future for your organization.

Ready to get started? Get in touch with our team to discover how the HRIS can help you.


Kaneez Jaffer

Kaneez is a Certified Human Resources Leader (CHRL) with an advanced knowledge of human resources and organizational structure and design. She has extensive experience with HRIS systems and understands the need to move HR from a transactional model to a transformational one. She has worked in the investment banking, insurance, and legal industries, as well as with large not-for-profit centres helping to simplify and streamline their internal systems. Kaneez is an expert in building relationships and affecting change in a positive and productive way. She acts as the key HR business partner at Apri Insurance Services Inc, managing the implementation of JungoHR, while providing expert advice and counsel on a range of HR matters. Kaneez holds a Graduate Certificate in Human Resources Management as well as a Certificate in HR Law for HR Professionals from Osgoode Hall Law School in Toronto, Canada.

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